TITLE OF POSITION: Administrative Clerk
SUPERVISED BY: Donna Denslow, Coordinator of Volunteer & Intern Services
(or other staff)
PURPOSE OF JOB: To assist staff with a variety of administrative functions to allow more timely
distribution and easier access of material.
DUTIES MAY INCLUDE BUT ARE NOT LIMITED TO:
1. Photocopying.
2. Filing correspondence and related materials; making folders as necessary.
3. Preparing, sending, and/or logging faxes.
4. Transferring and compiling statistics with use of a calculator.
6. Distributing publications.
7. Filing and sorting vendor catalogs.
8. Replying to requests for information.
9. Typing labels for envelopes.
10. Proofreading documents and letters.
11. Computer related tasks:
A. Formatting label/envelopes, letter, mailing lists
B. Proofreading documents and letters
C. Database entry
D. Creating forms
E. Spread sheet related work
F. Searching on the Internet
COMMITMENT REQUIRED:
A minimum commitment of two-four hours a week in one sitting, generally for a 3-month period.
QUALIFICATIONS NEEDED:
Must be age 16 or older
Reliable, responsible, flexible
Able to work independently
Able to accept supervision
Capable of performing repetitive tasks and detail oriented
Typing at 40-45 wpm helpful
Good understanding of sentence structure, grammar, and punctuation
To provide computer work, familiarity with some or all of the following is important:
Microsoft Word '97, Excel '97
Access 2.0, Netscape, and database entry
Windows 3.1 or above
TRAINING/ORIENTATION PROVIDED:
Initial orientation.
Basic reading material on the life and times of Harry S. Truman.
Attend at least one tour.
View the Charles Guggenheim film.
On-the-job training provided by Truman Library staff.
LOCATION OF JOB:
The Truman Presidential Museum & Library, Independence, Missouri
VOLUNTEER BENEFITS:
Knowledge about Harry S. Truman, the Library and Museum, and the educational aspects offered
to visitors through a variety of programs/exhibits; discount prices in the museum gift shop;
invitations to special events; volunteer appreciation programs; free parking; free subscription to
"Whistle-Stop," the quarterly newsletter of the Harry S. Truman Library Institute; free
admission to the museum for you and your immediate family.
8/27/02
