Harry S. Truman Presidential Library & Museum


Volunteer Job Description

Administrative Clerk

SUPERVISED BY: Volunteer Coordinator or other staff

PURPOSE OF JOB: Administrative clerks assist staff with a variety of administrative functions.

DUTIES MAY INCLUDE BUT ARE NOT LIMITED TO:

  1. Photocopying.
  2. Filing correspondence and related materials; making folders as necessary.
  3. Preparing, sending, and/or logging faxes.
  4. Transferring and compiling statistics with use of a calculator.
  5. Distributing publications.
  6. Filing and sorting vendor catalogs.
  7. Replying to requests for information.
  8. Typing labels for envelopes.
  9. Proofreading documents and letters.
  10. Computer tasks:
    1. Formatting labels/envelopes, letters, or mailing lists.
    2. Proofreading documents and letters.
    3. Database entry.
    4. Creating forms.
    5. Spreadsheet work.
    6. Searching on the internet.

We ask our administrative clerk volunteers to commit to at least one 2-4 hour shift each week for a three-month period.

QUALIFICATIONS NEEDED:

Must be age 16 or older

Reliable, responsible, flexible

Able to work independently

Able to accept supervision

Capable of performing repetitive tasks with attention to detail

Typing at 40-45 word per minute helpful

Good understanding of sentence structure, grammar, and punctuation

For computer work, familiarity with some or all of the following is important:
Microsoft Word and Excel
Web browsers and database entry
Windows operating system

TRAINING/ORIENTATION PROVIDED:

Initial orientation

Basic reading material on the life and times of Harry S. Truman

At least one tour of the museum

Showing of the Charles Guggenheim film

On-the-job training provided by Truman Library staff

LOCATION OF JOB:

Harry S. Truman Presidential Library & Museum, Independence, Missouri

VOLUNTEER BENEFITS:

Knowledge about Harry S. Truman, the Library and Museum, and the educational aspects offered to visitors through a variety of programs/exhibits; discount prices in the museum gift shop; invitations to special events; volunteer appreciation programs; free parking; free subscription to "Whistle-Stop," the quarterly newsletter of the Harry S. Truman Library Institute; free admission to the museum for you and your immediate family.


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